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BookJonas Privacy Policy

Effective Date: August 1, 2025

Company Name: Tundra AI Labs, Inc. (“Tundra AI Labs,” “we,” “us,” or “our”)
Website: bookjonas.com
Incorporated in: Delaware, USA

BookJonas is owned and operated by Tundra AI Labs, Inc. All references to “BookJonas” or “the Services” in this Privacy Policy refer to the AI-powered bookkeeping platform and related services provided by Tundra AI Labs, Inc.

1. What This Policy Covers

This Privacy Policy explains how we collect, use, store, and protect your information when you use BookJonas (the “Services”), including any data you upload to generate financial records.

BookJonas is an AI-powered system. Data you provide may be processed using algorithms, machine learning models, and automated systems, which may make mistakes. All outputs should be reviewed and verified before relying on them.

2. Information We Collect

a. User-Provided Information

  • Uploaded financial documents (e.g., bank statements, credit card statements).
  • Financial data via third party connections such as Plaid and Stripe.
  • Transaction descriptions, memos, or other manual entries.
  • Account registration details (e.g., email address, name, password).

b. Automatically Collected Data

  • Device and browser information.
  • IP address and usage logs (for diagnostics, performance monitoring, and abuse prevention).

3. How We Use Your Data

We use your data to:

  • Generate your ledger and profit-and-loss reports.
  • Operate, maintain, and improve our Services.
  • Communicate with you (e.g., summaries, product updates, and support).
  • Comply with applicable laws and regulations.

We do not sell your data to anyone.

4. How We Protect Your Data

We implement strong security measures, including:

  • Encryption in transit and at rest.
  • Secure cloud infrastructure using trusted hosting providers.
  • Strict access controls and audit logging.
  • Regular vulnerability scanning and patching.
  • Limiting access to production systems to authorized personnel only.

While we take extensive precautions, no system is 100% secure. You acknowledge that you provide data at your own risk and should always retain your own backups.

5. Third-Party Services

We may use carefully selected third-party providers to operate the Services, including:

  • Cloud hosting services.
  • Payment processors.
  • Machine learning APIs for data extraction, categorization, or report generation.

These providers are contractually required to protect your data, but we are not responsible for their independent practices outside of our direct control.

6. Data Retention

We keep your data only as long as necessary to:

  • Provide the Services.
  • Comply with legal obligations.

You can request deletion of your data at any time by emailing support@bookjonas.com.

7. Your Rights and Choices

You may:

  • Request access to your data.
  • Ask for corrections or deletions.
  • Opt out of non-essential communications.

To exercise these rights, contact support@bookjonas.com. We may require verification of your identity before processing requests.

8. Children's Privacy

BookJonas is not intended for individuals under 18. We do not knowingly collect information from children. If you believe we have inadvertently collected such information, contact us immediately.

9. Changes to This Policy

We may update this Privacy Policy from time to time. If changes are material, we will notify you by posting the updated policy with a new effective date and/or contacting you via email. Continued use of the Services after updates means you accept the revised policy.

10. Notice for California Residents (CCPA/CPRA)

If you are a California resident, you have the following rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

  • Right to Know what personal information we collect, use, and disclose.
  • Right to Delete personal information (subject to certain exceptions).
  • Right to Correct inaccurate personal information.
  • Right to Opt Out of the sale or sharing of personal information (we do not sell or share data).
  • Right to Limit Use of sensitive personal information (we do not use sensitive data beyond what is necessary to provide the Services).

To make a request, email support@bookjonas.com with the subject line “CCPA Request.” We may need to verify your identity before fulfilling your request.

We will not discriminate against you for exercising your CCPA/CPRA rights.

11. Contact Us

If you have questions or concerns about this Privacy Policy, contact us at:

Email: support@bookjonas.com